MIL-STD-790G
b. Distributor documentation for each distributor (see 5.1.5): (1) Distributor's name and address.
(2) Name and address of customer. (3) Manufacturer's name.
(4) Quantity of devices in shipment. (5) QPL part number.
(6) Certification that this shipment is a part of the shipment covered by the manufacturer's documentation and an attached copy of the manufacturer's original certification.
(7) Certification that authorized dealers and distributors has handled the products in accordance with the requirements of each device packaging specification and within this standard.
(8) Signature and date of transaction.
5.2.15 Controlled storage area. The manufacturers shall describe the procedures and controls which will be used to maintain a separate storage area (e.g., specially marked containers, special cabinets, or stockroom) for parts that have passed the specification conformance inspections. Such an area shall be maintained and no other parts shall be permitted in this area.
5.2.16 Quality assurance operations. Quality assurance operations shall be identified as to type, procedures, equipment, judgment and action criteria, records, and frequency of use.
5.2.17 Manufacturer's self-assessment system. The manufacturer shall establish a self-assessment system to verify that the requirements of this standard are being met. Appendix A offers guidance for self-assessment system. Self-assessment shall be performed at least annually.
* 5.2.18 Record retention.
* 5.2.18.1 Records to be maintained. Records shall be legible and maintained which will adequately describe the processes, materials, inspections, and tests which affect the quality of the device for appropriate amounts of time such that quality concerns and customers are properly supported (e.g. conformance testing records). The records pertaining to production processes, incoming, and in-process inspections should be retained for a minimum of 3 years (7 years for space level) and those pertaining to performance verification retained for a minimum of 5 years (7 years for space level) after performance of the inspections. Records pertaining to alternate methods (with qualifying activity approval), conformance testing shall be retained for 5 years (7 years for space level) after the process or materials affected have been removed from the qualified flow.
* 5.2.18.2 Computerized records. Computerized records are optional provided they clearly and objectively indicate that all requirements of the specifications have been met. The computerized records for traceability, screening and conformance inspection should be readily accessible and available to Government personnel for review and an appropriate electronic or hard copy provided to the qualifying activity as required. Computerized records, when used, should be maintained with controls sufficient to easily provide the necessary information and traceability, including identification of individual and time of input. The integrity of the system and the data should be maintained.
* 5.2.18.3 Altered records. Altered records should identify all information necessary to maintain proper traceability and the integrity of the original data and justification for the change.
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